Best Time Management Techniques for Students
Hello everyone. We are now in 2019. And if you’re already feeling behind on your organization system for 2019, I’m here for you. I believe. And this is a mode of my year that if you want to achieve things in life, you need to start simple. And you need to go back to basics to achieve the perfect balance of what you need to be productive and organized.
This is why we are going to start with the free full organization system that will absolutely help you get your life together have everything seamlessly organized into one ecosystem.
So today we are going to talk of course, about the Google Apps for productivity and organization. Basically, this means that the Google ecosystem includes the calendar file, managing email, managing with productivity tools, text editors, and note taking app regarding the pros and cons of the Google ecosystem. I will start
By saying that it’s free. So as long as you have a compatible device, an internet connection and Google products aren’t blocked in your country, you’re able to access Google Apps. Also,
their synchronization between all the devices you use to access the same account and you have the ability to sign in into your organization system. In any computer or device. There’s also concept backing up of your information, so you’ll never be afraid of losing anything.
So there are simple tools that make your organization system that much easier to use and to manage for cons. We can also take simplicity because it can be a burden for some users who prefer complex tools to organize their lives. And also the digital environment may not be very convenient or the best start for some people.
I myself use a hybrid of an analog and digital system. There are some tests that I prefer to do on papers if that’s your case, and it prefer to all of your organization in paper that’s just fine. Also, you mostly need an internet connection.
If you live in an area where that’s hard to come by, you might have a lot of trouble making the most out of this ecosystem to build a foundation of our organization system.
We’re going to start with Google Keep and I believe that Google Keep is one of the most underrated organization apps out there yes we’ll keep is a very simple app but it’s really powerful because its simplicity ease transported to other types of Google apps like calendar in Gmail, but we will talk about that later.
So for now, what you need to know is that Google Keep acts as a dashboard where you can place post it notes with all kinds of to do’s of notes and reminders.
So in your main dashboard, you can see these little notes that you can color code and then click and drag according to your own priorities, your arrow key and even if you want, you can simply establish blocks of color so you can see how many tasks you have according to the topic you shows for each color. The best way to organize your notes with Google Keep is basically sabotaging a color for each kind of topic you are choosing for each node.
So for instance here I have yellow for every YouTube related task and I have blue for every school related.
Task wise tasks are personal tasks, including things like personal to do’s appointments, financial stuff, and so on. The second thing you can do to really organize your notes is using labels these act as tax so it can simply create a note, assign it a color, and then choose a label according to the topic of the notes.
So you can select the label on the left side of your screen to access all notes labeled with that name. Also, as I said before, you can click and drag every single note so you can have the order of notes that you prefer to get yourself organized. Also, since it’s a Google product. You can also download Google Keep to your phone, so it synchronizes with every
Everything you do on your computer when you migrate all of your to do’s all of your notes, all of your project notes into Google Keep, you can definitely go to Google Calendar and start managing your time, your appointments and your tasks. My basic tip for Google calendar to work is creating a calendar for each categorized sort of information you’re trying to place your calendar.
So for instance, in my particular case, I use for instance, rav4 family sharing tasks and appointments. I use purple for my history classes, I use orange for any YouTube related stuff. This is a really good way for you to understand which parts of your week are allotted to certain parts of your life, and so on.
The second tip I can give for Google Calendar users is using the upper part of your calendar to schedule daily tasks instead of hourly events. So even if you’re using a calendar blocking technique to manage your time and your digital calendar sometimes
Your events that are occur hourly, but instead they occur on a daily basis. This happens mostly with holidays, birthdays and things like that. So what I do in these cases is creating that event, then assign it to one of those specific color coded calendars and then drag the event up to the top of my calendar where it will be considered a daily event that do not need to assign an hour for the event to be completed are finished possible. calendar has a function of sinking with all of your devices and also inviting it also allows you to invite people to share your calendar This is really good for things like housework, your business, teamwork, or even scheduling meeting hours with the book clubs, work groups, and so on.
The power of your Google ecosystem really shows up here when you access it tools in the right tab in the right side you have these little app lets that you can access to open up different Google apps that can synchronize and can be used with your Google Calendar.
So for instance, we have already set up all of our tasks in Google Keep. And by clicking the respective button on your Google Calendar app, you can access all those tasks so you can better understand by looking at those tasks. Those color coded knows how you need to schedule your time better, what type of to do’s you need to integrate into your calendar, what kind of goals you need to project in your schedule, and so on. Also, if you set reminders, both in your Google Calendar and in your Google Keep apps, you can also get on track with your tasks and with your events by being smart with how establish those alarms go off in your phone.
After that, I think it’s time for you to manage all of your files with Google Drive. If you’ll basically be the only file manager you need in case you have a permanent internet connection. So Google Drive is free until 15 gigs which may definitely not be enough for you to keep all of your files but 100 gigs goes for less than $2.
A month. And if you’re a student, that’s what you’ll need in case you deal with PDF and text documents. Mostly just like any file manager on your computer. Google drive’s allows you to create folders and organize them according to name and color. So you can basically create a full fledged file managing system online.
That way, you never fear losing your files since Google Drive backs up your documents to the cloud. So they’re always there. Even if your computer crashes. There’s nothing really special about Google Drive in itself.
It’s a very simple and powerful tool for you to organize all of your files and being sure that that can be accessed anywhere. If you cannot rely on a specific device to do all of your work.
You also have sharing capabilities with other users. And the good thing is you do not need to share your whole files with your friends and family because you can select the specific folders or files you want to share. Also, the good thing is that when you are storing documents in Google Drive if they are text based
documents, you can quickly open them up in Google Docs and added them on the go. And Google Docs is actually pretty powerful text editor, although is not as powerful as Microsoft Word, but it definitely has all the tools you need, including an commenting interface, as well as sharing capabilities that make it a solid text editor. In case you need something a little bit more structured than Google Keep.
It also has constant cloud backup. So you’ll never worry about losing your files. And although the tools are nothing to elaborate, they will make the job just fine.
Finally, I want to talk about Gmail. And I’m not going to talk about Gmail in itself as a mailing service in comparison to other mailing services. But I want to talk about the organization tools inside Gmail that make it the perfect tool for you to organize your mail if you are into the Google ecosystem. So the first thing I love about Gmail is the ability to call her
code and label my emails effectively, just like I do with my calendars. I have very specific labels in my Gmail, things like answered, not answered sponsorship, inquiry blog post, any school related emails and so on. And every time I get an email, I will automatically label it according to one of those things.
And I will just label of those unanswered or an open emails with that label. So I know I need to get back to them as soon as I can.
The second thing I enjoy about Gmail is that integration with other Google apps like calendar, Google came and tasks. So basically, you can open that side on the right side of your screen.
And Gmail lets you peek into those apps and use them side by side to interconnect all the information from that same account. This really comes in handy for some instance you’re using a gmail to schedule a meeting and you need to access your calendar instead of having to access the calendar in another tab or even in another device.
If you prefer it that way, you can simply open the Calendar tab inside your Gmail account and see if you have a free slot of time to schedule that meeting and just type your mail right on the go. The third thing I really enjoy about Gmail is the ability to have different in boxes.
So for instance, I have a ton of social emails arriving every single day to my inbox, people who are messaging me on social media emails that are getting to my YouTube account, things related to my Instagram people replying to blog posts on my website and so on. And usually those emails are not a priority for me to answer.
So they’re all filtered into the social inbox so I can get them when I can get to them. Instead of having to constantly see my main inbox being floated with promotional emails with forum responses with social reminders and so on. I want to thank skill share for partnering with me today and being incredible at supporting more than 7 million people in your
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